US Navy Student Registrar Support Coordinator

Data Management Services, Inc. (dba: DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS International (DMS), we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of:

Quality in delivering solutions,
Leadership,
Innovation,
Teamwork,
Integrity in conduct,
Responsiveness to our customer’s mission
Obtain a suitable evaluation for mandatory drug screenings.

DMS International is a Consulting, Information Technology and Training Company headquartered in Silver Spring, Maryland. At DMS our quality policy is to be among the “best in class” providers of management and information technology consulting services in partnership with our customers. We hire professionals who take pride in doing quality work and who are committed to the customer. We are currently seeking Student Registrar Support Coordinators. The Student Registrar Support Coordinator will perform administrative, student registrar, Command Personnel/Pay Administrator (CPPA) support, and student support for Expeditionary Combat Skills (ECS) courses. They work closely with other contractor, military, and government civilian logistical support personnel at Learning Site Gulfport.

All Student Registrar Support Coordinators must be familiar with applicable Navy rules, regulations, and other requirements as listed in the contract’s Performance Work Statement (PWS) and may be required to attend in-service training which is designed to update contractor personnel on Government rules, regulations, and other requirements.

Student Registrar Support Coordinators must:

Be a US Citizen.

Have no record of criminal convictions.
Possess a high school diploma or GED.
Demonstrate one of the following educational/experience backgrounds.

A minimum of 4 years’ administrative experience.
An associate degree in a business-related field of study with 2 years’ of experience.
A bachelor’s degree in a business-related field.

Possess a strong background in the Microsoft Office Suite to include Word, EXCEL Access and Power Point.
Possess a general knowledge of government purchasing requirements and be familiar with military structure.
Possess the ability to organize and meet timelines effectively.
Familiar with the Privacy Act and Personal Identifiable Information (PII) requirements.
Possess excellent communication skills both oral and written and be able to interact with management, staff and students at Learning Site Gulfport.
Demonstrate the ability to speak in public, conduct a course indoctrination for large student groups.
Possess the ability to obtain a favorable Tier 3 Background Investigation.

Student Registrar Support Coordinators’ duties may include:

Administering student administrative check-in and check-out processes during course indoctrination or following graduation/release from course.
Conducting class indoctrination in front of groups of up to 65 students.
Distributes student welcome aboard/contact information for Homeport Liaisons.
Preparing No Show Reports within 3 days of class convening date and Missed Training Opportunity (MTO) messages within 1 week of class convening date.
Preparing graduation certificates.
Functioning as the Government’s Point of Contact for the Student Support Team’s task management.
Allocating work assignments, monitoring progress, checking quality/completeness of work and ensuring timelines/schedules are met.
Coaching team members in work processes, established procedures and training of team members in skills, methods, and techniques necessary for completing individual and team functions.
Appling typing skills, knowledge of functions/procedures used in word processing, spreadsheet applications and other software, as well as extensive specialized vocabulary knowledge to create and edit various types of technical/ non-technical documents.
Operating computer/printer/scanner and peripheral equipment using appropriate software to perform various ADP operations while supporting office processes, including producing reports and maintaining required databases.
Making inputs, updates and maintains current and historical student/class enrollment information, using standard spreadsheet or database software. Maintains, manages and retrieves data to produce rosters and/or reports as requested.
Performing liaison activities with the Personnel Support Detachment (PSD), as well as Training Support Organization (TSO) Gulfport staff members, on issues regarding student personnel matters.
Coordinating the resolution of pay and personnel issues, ensures prerequisites for advancement exams are forwarded to PSD.
Facilitating prompt service record entries.
Coordinating all passenger transportation requirements in connection with permanent change of station order execution and coordinating order modifications when a student setback conflicts with a scheduled transfer date.
Providing specialized support using the Navy Corporate enterprise and Training Activity Resource System (CeTARS). Reviews, validates and produces student tracking/status reports as required.
Collecting, analyzing and recording statistical data pertaining to student enrollment, student pipeline and student status. Verifies accuracy of data and takes appropriate action to correct errors. Evaluating trends for students awaiting instruction and individual account pipelines and ensures mathematical calculations/computations are accurate.
Providing a weekly Dashboard Report update prior to the end of the business day each Wednesday.
Performing clerical work, such as receptionist, supply, and other office support duties, as necessary.
Completing Special Projects (annual Hot Wash Reports, data calls, etc.) and other duties as assigned.
Drafting, transmitting, receiving, acknowledging and acting on pertinent electronic mail, including Delay in Reporting messages.
Transmitting official Navy message traffic using the Navy Command and Control Office Information exchange (C2OIX).
Validating student advancement eligibility prior to established deadlines through coordination with Career Counselors.
Preparing performance evaluations, as necessary.
Verifying whether advancement exams had been ordered by detaching command or if tests need to be ordered through local PSD.
Securing documents containing Personal Protected Information (PPI) appropriately when not in use.
Preparing correspondence complying with the Navy Correspondence Manual which includes receiving drafts from supported Departments, reviewing drafts for compliance with instructions, reformatting drafts, obtaining appropriate signatures, filing completed correspondence, and sending to recipients as necessary.

Location: Gulfport, MS.

Classification: Full-Time